ELASA is open to all students connected to landscape architecture, no matter whether they are in a Bachelor’s, Master’s or PhD programme. This includes fields such as landscape and environmental planning, urban design, landscape management, ecology, restoration, planting design and landscape heritage. Anyone studying within these disciplines is welcome to apply.

Priority is usually given to currently enrolled students and to those who have graduated within the last two years. As meeting spaces are limited, a selection is made based on the applications received.

Applications usually open several months before a meeting. Exact dates depend on the hosting country and are announced through ELASA’s communication channels and here on the webpage. Applying early is recommended, as places are limited and interest is high.

Each meeting is built around a central theme chosen by the hosting country. Programmes usually run for 5 to 10 days and include excursions, site and office visits, workshops, discussions and shared reflections. No preparation is required beforehand, and participants are not expected to complete any tasks afterwards. The aim is to exchange knowledge, explore landscapes together and experience a new place through the perspective of local landscape architects.

The participation fee varies depending on the hosting country and the programme, but is generally set between 200 and 400 euros. To ensure accessibility across Europe, the fee is divided into different payment groups that reflect the diverse economic situations of participants.

The fee usually covers the full programme, accommodation and meals three times a day. Participants only need to pay for their travel to and from the meeting location.

Communal living is typical, and comfort levels vary depending on budget and local conditions. If any special equipment is needed, participants are notified in advance. Food is organised with attention to dietary preferences whenever specified early enough.

ELASA has no central funding and no formal budget. Each meeting is financially independent and organised by the hosting country. Participation fees and local partnerships cover the programme, accommodation and meals. This model has allowed the network to stay flexible, accessible and true to its student-led character.

Hosting an ELASA meeting is voluntary and depends on whether a national student group is able and willing to organise a meeting. Countries propose themselves and are officially voted for by the other representing countries every year during the annual meeting. Over the years, this approach has led to a rotation that reflects the diversity of landscape architecture education across Europe.

ELASA does not have a formal membership system. There is no application to fill out and no official status to gain. All students connected to the field of landscape architecture/planning and related studies are already considered part of the network. Participation in the meetings simply brings this community to life – taking part is the moment when the network becomes real, and when individuals become actively involved in ELASA’s shared spirit.

Each country has one or two national representatives who act as the link between local students and the wider network. They help share the application call, answer questions and ensure that information reaches students in their country. Their role is organisational rather than hierarchical — the meetings remain open to everyone.

Participation numbers vary depending on the hosting country, accommodation options and programme structure. Most bigger meetings welcome between 40 and 60 participants. Smaller so-called mini-meetings often involve around 20 to 40 participants and offer a more intimate exchange.

English is used as the common language to ensure that everyone can communicate, participate in discussions and follow tours without difficulty. A perfect level is not required – only the ability to understand and engage with others comfortably.